AI Outliner — Privacy Policy

Effective date: July 18, 2026 — Publisher: MindX

AI Outliner is a desktop outlining application. It is designed so that your documents stay on your device: there is no account, no sign-up, and no cloud

storage operated by us. This policy explains what data leaves your device, when, and why.

Your documents

Your outlines are stored as files on your own computer. We never receive, store, or have access to them. The app does not sync your documents to any

server.

AI features (only when you use them)

When you invoke the AI assistant, the content you submit (the relevant outline text, your prompt, and any attachments you add) is sent to the AI provider you have selected in Settings:

- Local models (Ollama or LM Studio): requests go to the local server on your own machine. Your content never leaves your device.

- Your own API key (Anthropic, OpenRouter, or another OpenAI-compatible provider): requests are sent directly from the app to that provider under

your key and are governed by that provider's privacy policy. We are not in that data path.

- Managed cloud AI (trial credits or a subscription): requests are routed through OpenRouter under our managed key. We use this path only to provide the service and meter usage; we do not have access to any of your content and do use your content for any other purpose. If you enable the optional web-search feature, your request is processed with search-augmented models, which means the model provider performs web queries related to your prompt. AI requests are processed transiently to generate the response and are not used by us to build profiles or train models.

- Inappropirate content. Each AI response in the app has a "Report this response" button as a ‘flag’ icon. We collect data through it only when you choose to submit a report. A report contains: the category you select; any comment you add; the text of the reported AI response; and, if you leave the option checked, the prompt that led to that response. It also includes technical details needed to investigate: the AI model and provider in use, the app version, your operating system, your system language, and your approximate country, which is derived from your connection. Reports never include your outline, your files or attachments, or your license key. They are not linked to your identity or your device. Reports are stored with our hosting provider, Cloudflare, and are automatically deleted after 90 days. A copy is also sent to the developer through a private Discord channel so that reports are reviewed promptly. To prevent abuse, your IP address is used to limit how many reports can be sent in one day. For that purpose it is held for at most 24 hours, and it is never stored with the report itself. We use reports only to review potentially inappropriate AI output, to improve the app's safety, and to meet app store requirements. Submitting a report is entirely optional.

License purchase and activation

The app is free to try. If you purchase a license, checkout and payment are handled entirely by our merchant of record, Lemon Squeezy (Lemon Squeezy

LLC), who processes your payment details and email address under their own privacy policy. To activate the app, your license key and a device identifier

are validated against the Lemon Squeezy License API; this is the only information transmitted, and it is used solely to verify and count activations. Contact us if you need to free an activation (mindx@philosophons.com).

Crash reporting (opt-in)

The app can send anonymous crash reports to Sentry to help us fix bugs. This is off unless you turn it on when asked for consent (or later in Settings).

Reports are stripped before sending: no user identity, no document content, no file paths, no browsing data. You can disable crash reporting at any time in

Settings.

Updates

The Microsoft Store edition of the app is updated by the Microsoft Store itself; the app performs no update checks of its own. (Editions downloaded

from our website check our release server for updates; this transmits only standard, non-identifying HTTP request data.)

What we do not do

- No advertising and no ad trackers.

- No analytics or behavioral telemetry.

- No sale, rental, or sharing of personal data with third parties beyond the service providers named above.

- No collection of data from children; the app is a general-audience productivity tool and does not target children.

Data retention and your rights

We do not operate user accounts or databases of personal data. The personal data that exists in connection with the app is held by the processors named

above (Lemon Squeezy for purchases, Sentry for opt-in crash reports) and is subject to their retention policies. For any privacy request — including

access, correction, or deletion of purchase-related data — contact us and we will resolve it with the relevant processor.

Any request can be addressed to support@mindx-aioutliner.com

Or by post:

MindX SRL

Rue de la strategie 33

1160 Brussels

Belgium